Summary The Administrative Specialist I works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and agency policy.
Typical Functions Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection. Researches various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed. Enters data into computer system and makes changes and/or corrections. Maintains activity log and/or financial ledger and submits reports to supervisor. Composes and types routine correspondence and form lettersMay calculate rates, fees, taxes, assessments, and fines. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills Knowledge of record keeping procedures. Knowledge of basic arithmetic. Knowledge of basic grammar. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, andprocedures. Ability to communicate both orally and in writing.
Minimum Education and/or Experience The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Certificates, Licenses, Registrations
Agency Specific Information The starting salary for this position is $23,335.00. All salary offers are subject to approval by the Office of Personnel Management subject to authority provided by the state pay plan. College degree and/or transcripts and DD214/NGB-22 must be attached to your application for additional qualification processes. If you are not able to scan and attach to your application you can fax it to 870-###-#### but please make sure you list the position number on the document you are faxing. Applicants must submit a completed State of Arkansas application. The Work History section of the application must be completed or it will not be considered. Please list ALL prior jobs on the state application. Resumes may accompany, but will not replace the state application. NOTE: We do not accept faxed or printed applications. Other job related education and experience may be substituted for all or part of the minimum requirements upon review. The Arkansas Department of Correction is a drug free workplace.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.